NEW BUSINESS

Priority staffing

CUPW: Concern that on a regular basis employees from other sections are staffed in Priority section. If one shift is being called in BF then all shifts should have the opportunity when needed.

CPC: will review staffing of priority

·         August 4^th, 2011

CPC: Consultation to take place on Thursday August 11^th to discuss change in Priority Courier Hours for Shift # 1

CPC: Move hours to 12-8 for two positions.  Rest of positions 11-7

October 6^th, 2011

Staffing action to take place.  All full timers to move to 11:00 PM to 7:00 AM all part timers to move to 4:00 AM to 8:00 AM

Closed

PT hours shift 2 communication

February 16th/11

CPC  change Shift 2 PT communications from Tues - Thurs 10:00 – 18:00 to

08:00 – 16:00 Job rotation will stay the same lunches and breaks stagger from FT

CUPW: concern of shift 3 being overburdened from 16:00 – 18:00 running machine mail and would like to know CPC plan to deal with short staff from 16:00 – 18:00 being created.

CPC: implementation Feb. 22^nd/11. CPC will review shift 3 staffing

·         August 4^th, 2011

CPC: All items of staffing in the London MPP will be reviewed with CPC management on Friday August 19^th then reviewed with local union on next consultation date September 6^th, 2011

October 6^th, 2011

Concern with lack of staffing on afternoons from 4:00 PM to 6:00 PM Tuesday to Thursday.  CPC will review and respond.

December 1^st, 2011

Part timers on shift # 2 are working full time hours on a regular basis.  A review of the staffing needs for Shift # 2 needs to be taken.  Possible more full time positions.

MMHE trainer

CUPW: MMHE will go up an opportunity if decline, accept or on leave

CPC: will apply the process regarding opportunities

·         August 4^th, 2011

CPC: Need to come to mutual agreement on where the opportunity is placed when training on an off shift.

December 1, 2011

Local will take the document and review and respond

Ergo Training

CUPW: Refresher has been done for some employees, some did not

CPC: continuing the refresher training

·         August 4^th, 2011

CPC: We will start up refresher training again and complete the plant. Training rosters need to be copied to the local union and kept on file for quick access.

October 6^th, 2011

Look up training package.  

December 1, 2011

CPC will train as needed, new employees arriving in the plan. Until such a time as full refresher training can take place.

Cross-Sectioning:

CUPW: The CUPW recognizes that cross-sectioning is not recognized in the CA, but we feel that there needs to be parameters established on how it is done.

CPC: Agree

 Both CUPW and MGT agree to meet at a later date to review and establish guidelines. LR to be involved.

·         August 4^th, 2011

CPC: Will provide local union with best practices to move employees from one section to the other.

CUPW: will review with regional and respond

October 6^th, 2011

Implement procedures from the London document

December 1, 2011

Post document in information book for all employee’s to review

Temp employees call ins

CUPW- There has been complaints that seniority is being ignored and temp employees are being called in by knowledge.

MGT- MGT will forward all casual call in lists for the last two months. Responsible-Andrew Katin/J. Higginbottom

·         August 4^th, 2011

CPC: Will review with PC&R and respond back to local union

October 6^th, 2011

Only time we can bypass is if the casual has a VOP or MMHE qualification.  CPC will go back to casual list and offer training on VOP and MMHE through seniority

Training

CUPW- There is inadequate training in all sections and shifts in the plant for all PO4s. Possible questionnaire to employees asking if they need further training.

MGT- Will review with H&S and Supt’s-i.e. training document requirements, etc. Forwarded to H&S J. Bailey and Kim Gould for follow up on May 24, 2011.

·         August 4^th, 2011

CPC: Will look at orientation package for new employee’s, proper training. Time allowed for Union orientation and H&S orientation on first day of arrival.

CPC: will send package from Pat Macdonald to union for review

October 6^th, 2011

Send orientation package to local union.  Review and respond on suggestions to facilitate to new employees

December 1^st, 2011

Review package, Adam, Chris and Karen to update information and have ready for training new employee’s.  January 2012

Use of Temps on Days

CUPW-Don’t understand why we are using so many temps on days. The mail needs to be process on Shift 1.

MGT- Casuals are being used on days to bring down the volume from the DC10 arrivals Tues to Thurs. This reducing the incoming mail processing from Shift 3 and allows them to place resources on the originating mail. Placing casuals on shift 1 has not worked owing to the cut off and despatch times. Agreed Originating mail is still remaining for shift 2- 90% of the time.

·         August 4^th, 2011

CPC: will look at all staffing and - why the need for temps on days.  Will review and respond by next consultation.

October 6^th, 2011

CPC will stop using the casuals regularly on days effective October11th, 2011

December 1, 2011

CPC will continue to review staffing and make all attempts to stop the process of using casuals on days

Equal Ops Lists

CUPW- Two equal ops lists are missing. P05 call back and PC before shift. Need to establish a process to rectify this situation.

MGT- Agreed. A process has to be put in place. Old ops lists must be filed and not kept with the new lists. MGT has also committed that CUPW will audit all the ops lists and the supervisors have been informed to co-operate and to ensure that their lists are up-to-date moving forward.

Both MGT and CUPW will review and decide on a process

·         August 4^th, 2011

CPC: will send sample procedures to Local union for review and response

October 6^th, 2011

Proper procedures to be sent out to all shifts.  Training for Supervisors. Will monitor for next month

December 1, 2011

Send local union procedure for Supervisor to call over time

Notification of RTW meetings

CUPW- The process for RTW is not being followed and members and CUPW reps are not being given notice. I.E. Member may be given short notice and CUPW is not informed to represent the member.

MGT- Will review process and set guidelines to follow with Supts, OAC and WSIB/Manulife representatives, i.e. a checklist for an RTW to be completed before the meeting takes place? Forwarded to M. Kozak for review on May 24, 2011.

·         August 4^th, 2011

CPC:  The message will be sent out to all CPC management that the local union is to be involved and present at all return to work meetings.  We will also try to get advanced notice of scheduling the meetings to the union and if possible scheduled days of the week.

October 6^th, 2011

CUPW – will send over procedures to be implemented with all supervisors

December 1, 2011

Judy will send schedule when available for plant and C&D RTW meetings

Sunday Shift #3 rotation schedule

April 3, 2010-CUPW: Can there be a set rotation schedule as per the collective agreement for Sunday? Mgt: We will begin looking at this once the Mon - Thur schedule is completed. June 12 - This will be tabled shift #3 superintendent. Mgt: This schedule will be established at the same time that the Monday schedule is reviewed to account for the part time employees on their 8 hour days. Nov - ongoing. Jan - ongoing and follow up to be done with Adam Cousins.  Mar - Adam to meet with Sharon to review draft of new schedule.  May - ongoing. May 20, 2011 MGT to check with Adam Cousins to determine the status of the rotation schedules for staff on Sundays. Review to be completed by June 17, 2011

·         August 4^th, 2011

CPC: We will put in place a job rotation for Sundays

October 6^th, 2011

Rotation of duties reviewed with local union.  CPC – Will correct rotation schedule and present to local union for review.

December 1^st, 2011

Adam will edit rotation schedule to Karen by December 2^nd, 2011

Shift #1 Communications

Sept 23, 2010-CUPW: When will the rotation schedule be implemented on Shift #1 Communications? Mgt: I will review and respond. Mgt: The schedule has been shared with Shift #1 superintendent, some adjustments have been made. Time will be scheduled with the CUPW to review. Nov - ongoing. Jan - RTO review is underway. Completion is expected in the first quarter. May 20, 2011. The previous RTO will be outdated and a new one is currently being developed based on the release of the 29b notice.

·         August 4^th, 2011

CPC:  Job rotation will be developed and passed on to the local union

October 6^th, 2011

CPC will schedule the dates to begin and complete the process of job rotations

December 1^st, 2011

Adam to revise the shift # 3 rotation schedule and send it to Karen by December 2nd

PDSL Review

October 15, 2010-Mgt: A proposed profile for PDSL, Shift #1 &#2 Priority Courier was provided to the CUPW. CUPW: We will review and respond. Consultation will be held October 27th @ 22:00. Nov - Mgt: After discussing the change with some of the employees the decision was made to postpone any changes until the new calendar year. Jan - RTO review is underway. Completion is expected in the first quarter. May 20, 2011-closed. Captured on PDSL/PC consultation minutes.

·         August 4^th, 2011

CPC: Need to continue consultation on process and hours for resolve.

October 6^th, 2011

Will go on shift with local on Tuesday October 11^th, to observe PDSL operation

PDSL Staffing

Sept 17, 2010CUPW: There is staff borrowed into the section every night. There is overtime worked in there everyday by someone from another section. Mgt: The staffing level will be reviewed as part of the new profile. Nov - Mgt: The new staffing profile will be implemented in the new calendar year. Jan - RTO review is underway. Completion is expected in the first quarter. May 20, 2011-closed. Captured on PDSL/PC consultation minutes.

·         August 4^th, 2011

CPC: Staffing profile is being looked at and adjustments will be forthcoming

October 6^th, 2011

Observations to be made on October 11^th

November 3^rd, 2011

Proposed staffing change:

11 Full Time Positions

Six positions work 11:00pm to 6:00am

Five positions work 3:00am to 11:00am

Three part time positions work 11:00 PM to 3:00 AM

Shift #1 Priority Courier

Sept 17, 2010-CUPW: You are constantly loaning employees into the section from all other sections. The employees being loaned in are a select few. If you are constantly loaning a position in then create another position in the section. We would like to request the rotation schedules from this section for the last sixty days. Mgt: This section will be reviewed as part of a Green Belt project. This will include staffing levels. Nov - ongoing. Jan - RTO review is underway. Completion is expected in the first quarter. May 20, 2011- This green belt project was not completed. Mgt to determine if borrowing is still ongoing into PC Shift # 1. 2 PT positions have been added since the initial date of the minutes.

·         August 4^th, 2011

CPC: Staffing will be reviewed and adjusted to be consulted on

October 6^th, 2011

Shift # 1 and Shift # 3 do not have any relief positions.  CPC to have a correction to the concern by October 15^th. 

December 1, 2011

Add relief positions to both shift # 1 and Shift # 3 Priority Courier sections

Annual Shift bid

Bidding – will there be bidding in October and November = Bids need to keep going.

Local requires a list of all unassigned employees from the October bid.

Shift #2 PC/PDSL

May 26, 2010-CUPW asked what the intent is for the 3 individuals that are loaned each day from Inside Distribution to the PDSL area and they are generally the same individuals.  Mgmt responded that they are currently used to process late PC early in the a.m., then return back to their section in 1-2 hours.  Mgmt advised that a new rotation schedule will be constructed for Inside Distribution to ensure that the rotation is fair for everyone.  CUPW will review once complete. May 20, 2011- closed and now part of PDSL minutes.

·         August 4^th, 2011

CPC: Job rotation will be developed with union

MMHE Job Hazard Analysis

June 29, 2010-CUPW requested an update on the JHA for MMHE in the plant.  The LJHSC is working on reviewing all driving elements of the MMHE in the plant.  BT#2 on #1 shift was evaluated first.  The activities associated with BT#2 will be used to evaluate the other assignments across the other shifts.  Only elements that differ from BT#2 on other assignments will be specifically evaluated.  The same process will be followed for forklifts.  This is an ongoing exercise. May 20, 2011-MGT will assess the current status and respond. Adam Cousins notified on May 24, 2011 to provide an update.

·         August 4^th, 2011

CPC: Will request and complete job hazard analysis

CPC: will start with shift # 1 BT # 4 Conducted by Kim Gould and Local H&S Rep (CUPW)

October 6^th, 2011

CPC will ensure the reports are completed and reviewed with local union

December 1, 2011

JHA meeting scheduled every other Wednesday effective December 7^th, 2011

PC shift 2 staffing

Sept 10. 2010-CPC brought forward a rotation for shift 2. CUPW requests more information in order to consider this a meaningful consultation and to have executive involved in the schedule. CPC agrees to not put rotation in place without executive input. May 20, 2011 MGT to review and update. Karen Devine forwarded information for R&R on May 24, 2011.

·         August 4^th, 2011

CPC will ensure that local union has input on all job rotations

October 6^th, 2011

Chris Ashley will review and respond

December 1^st, 2011

Add one position to day shift PC or create complete section

PT comm shift 2

Sept 10, 2010-CPC 6 PT positions created on shift 2 communications. Tues - Thurs 10:00 - 18:00 will report on Sept. 21st. This is when most work is available. CUPW want to know if Monday and Friday U or R day, position is there will be work on Friday and Monday. CPC and CUPW will further discuss U/R day on next scheduled consultation. May 20, 2011. CPC and CUPW agree the new PT assignments in communications will be in the September bid as per past practice September has been the last bid until January. May 20, 2011 bid was not done through past practice this year, but through a misunderstanding. The 6 positions work schedule times are 8/am to 4/pm. U days are Monday and Friday. R days are Sat and Sun.

·         August 4^th, 2011

CPC will review and respond once hours on day shift are studied

October 6^th, 2011

Will review and respond at separate meeting on staffing.

PC staffing shift 3

Sept 14, 2010-CPC will be staffing 2 PT positions in PC on shift 3 from 5-9 and evaluate further needs in November 2010 when HWY services may change.  CUPW believe CPC should be staffing more positions as CPC is daily utilizing casual employees, and there is enough work to hire FT position. CPC does not know the need of the staffing requirement and will review in November. CPC will change FT lunches to 19:45 beginning on Sept. 15th. CUPW feel lunches should be closer to mid shift. May 20, 2011- CUPW still insists that PT positions should be FT due to constant borrowing in from other sections. MGT will ultimately finalize a review during the implementation of the 29B notice.

·         August 4^th, 2011\

CPC will review staffing in all areas and will consult with local union

October 6^th, 2011

Will review and respond at separate meeting on staffing.

November 3^rd, 2011

Move two positions into the PC section from another section.

October 6^th, 2011

CPC- Parking at 951 Highbury.  Limited amount of parking for special circumstances.  Propose new process for parking restrictions.

1.      Number all spaces 1 to …….  Actual numbers to be placed on spots

2.      Create CPC parking passes to be displayed in vehicle

3.      Create for review letter of standards of conduct to park inside 951 Highbury.  Includes time frame and rules to be signed by employee.

4.      Assign permanent spaces to greatest needs individuals.

5.      All other parking spaces will be assigned by seniority to employees that have the medical documentation that requires parking close to the facility.  

October 6^th, 2011

CPC – Move hours of City Finals employees from 10:00 AM to 6:00 PM to the new hours 8:00 AM to 4:00 PM.

CUPW – No issues with change.  Ask that the change does not happen until the annual shift bid

CPC- Agreed

October 6^th, 2011

CPC -Priority Courier Shift # 3 needs to revisit staffing and times of departure.  There is a need to have the part timers stay until 8:00 PM.  Proposed moving part timers to 4:00 PM to 8:00 PM or change hours to be 3:00 PM to 8:00 PM

CUPW- A study is needed to get a physical picture of what is happening in the area on a nightly basis.

CPC – Agreed – Shift # 3 Priority will conduct a two week study on the staffing and arrival of services.  To be reviewed at next consultation. 

December 1, 2011

Adam Cousins to review the area and return with a report on service arrival patterns

October 6^th, 2011

CUPW- Supervisor is informing employees that they are on an attendance tier report.  What is a tier report.

CPC- Attendance tier report is a reporting tool CPC uses to monitor employees attendance.  Will inform Supervisor not to tell employees they are on a tier report.

Closed 

October 6^th, 2011

CUPW- Ergonomic table at EFM area.  As mentioned can we have an ergonomic table installed at the EFM area?  We have also heard that the repair table is going to be removed from the floor, if not can we have an ergonomic table replaced there?

CPC – Will look into replacing these tables immediately.  Will report back to local union on status.

October 6^th, 2011

CUPW- Priority Courier Training – There is no available training for new staff moving into Priority Courier. There was a program in place years ago where a new employee would stay in a job function for a week until they fully understood the role while the rest of the employees continued with their rotation.  Then the new employee would move on to the next job function.

CPC – Agreed – Steve Lenehan will put this process in place right away.

October 6^th, 2011

CUPW – DD Training HH Training.  All DD and HH training is not completed in the London MPP.  New employees have not received the training.

CPC – I will look into who is left to be trained and will start up the training right away.

December 1, 2011

Judy will check with regional to see who has not received the training

October 6^th, 2011

CUPW- In the current annual leave picks there is no portability of annual leave.  Can this be changed?

CPC- Chris Ashley will review the process and come back with a response by October 14^th.  As it stands right now unless there is something in the process I do not understand I am in favour of portability of annual leave.  

November 6^th

Portability of annual leave to be allowed in 2012/2013 annual picks

November 3^rd, 2011

Proposed EFM review and changes to be presented and worked through with Karen before implementation

Conflict in the work place – Chris Ashley with Judy Wright will go shift to shift to discuss code of conduct when working with fellow employees

December 1, 2011

Sessions to begin on Day shift December 6^th, afternoons and nights December 7^th and 8th

DD Training and HH Training – Where are we has everybody been trained.

CPC to copy local on the list of trained employees

December 1, 2011

Fragrance and scents in the work place – Posters and shift talks to take place on all three shifts.  Posters and talks to be given to all management and PC&R staff as well – Sue White

December 1^st, 2011

Christmas Casuals – four assigned to MSC are only to be used when we get to other means only. All overtime and extensions have to be called before use of the Christmas casuals.

December 1, 2011

PO-5 peer training.  Five days on the job training by a co-worker.  Needs to be consistent on all three shifts.  Need process in written form

December 1st, 2011

Mono Building – JH&SC needs to review the process of building the monos. Where is it safe to do so, proper method of building monos.  As well as placement of the monos by the PO-5s.  Should this be a safety shoe area?  Send to LJH&SC.

Training of building the monos is a CPC management function