Health & Safety Minutes

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London Depot 6 - Joint Health & Safety Committee Minutes
             
Meeting Date:   DATE: September 27, 2011
Location:    Superintendents Office Depot #6      
             
Minutes reviewed and approved by Co-Chairs:
Union Co Chair signature Management Co Chair signature
             
Committee Attendance:      
John Broad, Marnie Fallowfield, Lindsay McGhee, Mike Procure
             
Guests            
 
             
Next meeting:  21-Oct-11
             
Agenda            
             
1. Discussion-Digital camera use. The camera is to be used for accident invesigations or on Street hazards.
             
2. New Business 
             
3. Old Business
             
4. Report Review
             
5. Safety Training Monitoring
             
6. Workplace Inspections : next inspection is scheduled for October 12,  2011
             
7. Visitor Review & Presentations 
             
             
Item # Category Topic Issue and Action Status Lead for Action Target Date
1 old Bus. Dock Yellow mono line for dock.Sept. 29, 2010 Yellow lines are there however they need to be renewed. Oct. 20, 2010 Request was sent to Steve Pfaff in BLJC to have these lines repainted. May 12, 2011 John will follow up with BLJC to have this action soon. October, 2011 No updates. Follow up BLJC/Marnie 21-Oct-11
2 old Bus. Foot Brakes on C-8's Used by MM drivers Committee has received concerns regarding the C-8's that the MM drivers use to load their vehicles. They have concerns that this equipment will roll away from them while they are loading their vehicles. April 5, 2011 Committee will contact OHS&E safety officer for assistance. May 12, 2011 No response received committee will follow up with OHS&E. May 31, 2011 Committee sent an email to OHS&E requesting information. August 12, 2011 No new updates.Sept 27/11 2nd email sent to OSH&E for follow up.  action OHS&E  21-Oct-11
3 old Bus. Depot 6 Temperature July 29, 2011 - Committee would like the corportate Design standards regarding temperature. Currently the temperature is too hoat and humid in the summer months. August 12, 2011 no additional information received. Committee recommends any employee who feels the temperature is unbearable to notify thier supervisor so BLJC can be advised.Sept 21/11 Email sent to OHS&E for assistance.  action Broad/Bailey 21-Oct-11
4 new bus. Collating Flyers in Lunchroom Committee has observed the lunchroom being used to collating flyers for walks. Lunchroom is not to used for work activities. Sept 27/11 Committee recomends that at the next mini meeting all employees be reminded that the lunchroom is not to be used for collating flyers. Follow up Marnie Fallowfield 21-Oct-11
5 new bus. Security of the Building Committee has received concerns regarding the security of the building specifically the roll up door on the low dock. Committee recomends that all LC's be reminded to secure door at the end of the day. Further to this Committee recommends CPC contact BLJC regarding replacing the current door with a motorized door. Follow up Shawn McManus  21-Oct-11
             
  Discussion Objectives for 2010 Committee has committed to three objectives for this year.       
1     1. Reduce lost time accidents by 10% over last year. This is to be accomplished through preventative programs, education and awareness.  Ongoing    
2     2. Increase number of reported hazards. Goal to have 15 different people to submit reports. This is to increase awareness of both health and safety issues and the process of reporting them. Ongoing    
3     3      
           
REPORT REVIEW
1) First Aid Book New incidents. One entry - closed door on thumb; self medicated (iced)
2) Dock Irregularity Reports:  None
3) Equipment Repair Logs:  Logs are completed regularly and are up to date.
4) Schedule 10 Completion (Labour Canada Report):
5) Workplace Inspection: Big first aid box is old and out of date, expired product.  New one will be ordered through e-procurement; items are on top of lockers in co-ed room (to be addressed in 5 minute meeting); equipment in front of fire extinguisher (to be addressed at 5 min meeting)
6) Project Notification Notices:  No new notifications 
7) SAIR Analysis:  2 new sairs, both dog attacks
8) Monthly Review of First Aid Lists:  Up to date
9) BLJC Inspection Reports:  
10) Hazard Report:  No new hazards
11) Article 56 Review: 
12)  Violence/Harrassment Prevention
           
           
           
           
London Depot 4 - Joint Health & Safety Committee Minutes
             
Meeting Date:   DATE: September 21, 2011
Location:    Superintendents Office Depot #4      
             
Minutes reviewed and approved by Co-Chairs:
Union Co Chair signature Management Co Chair signature
             
Committee Attendance:      
John Broad, Joanne Mills
Guests:            
 
             
Next meeting: October 20, 2011
             
Agenda            
             
1. Discussion-Digital camera use. The camera is to be used for accident invesigations or on Street hazards.
             
2. New Business 
             
3. Old Business
             
4. Report Review
             
5. Safety Training Monitoring
             
6. Workplace Inspections : next inspections is scheduled for October 13, 2011
             
7. Visitor Review & Presentations 
             
Item # Category Topic Issue and Action Status Lead for Action Target Date
1 old Bus. Relay Box Location Committee received concerns regarding the present location of a relay box at Woodward and Cambridge. Committee will investigate and make recommendations to have box moved to a more suited location.Sept. 21, 2011 Issue has been resolved with the recent restructure at depot 4.  resolved    
2 new Bus. Excess Equipment from Restructure. Committee has identified congestion issues with the additional cases no longer required due to the recent restructure. Sept. 21/11, work order has been submitted to have all these cases removed from the depot.  resolved    
3 new Bus. Walks 408,405, 404 congestion Committee is concerned with the space between the routes in the first row. Sept 21, 2011, Committee recomends that the 3 cases identified be moved back approximately 1 foot to increase the space between routes.  resolved    
4 new Bus. Cotter Pins on Cases with adjustable legs Committee has identified cases with adjustable legs missing the cotter pins. Sept. 21/11 Committee will conduct a full audit of all cases to ensure cotter pins are in place. New cotter pins will be ordered for cases missing these pins.  resolved    
5 new Bus. Walk 417 Relay Box Required Committee has received concerns regarding the weight of the carry out on walk 417. This delivery was on a Mobile route prior to the restructure and the carrier was not required to carry all the mail for these business's. Sept. 21/11 Committee recomends that the carryout be weighed for 2 weeks to determine if a relay box is required.  resolved    
             
  Discussion Objectives for 2009 Committee has committed to three objectives for this year.       
1     1. Reduce lost time accidents by 10% over last year. This is to be accomplished through preventative programs, education and awareness.  Ongoing    
2     2. Increase number of reported hazards. Goal to have 15 different people to submit reports. This is to increase awareness of both health and safety issues and the process of reporting them. Ongoing    
             
REPORT REVIEW
1) First Aid Book New incidents. No new incidents in book. Incident log: 3 pain, 1 slip, 1 struck against.
2) Dock Irregularity Reports:  None
3) Equipment Repair Logs:  Logs are completed regularly and are up to date.
4) Schedule 10 Completion (Labour Canada Report):  completed schedule 10
5) Workplace Inspection:  N/A
6) Project Notification Notices: N/A
7) SAIR Analysis:  Reviewed 1 sair reviewed.  Pain.
8) Monthly Review of First Aid Lists: 
9) BLJC Inspection Reports: N/A
10) Hazard Report: 0 hazard reports reviewed.
11) Article 56 Review: 
12)  Violence/Harrassment Prevention

 

 

AYLMER DEPOT - Joint Health & Safety Committee Minutes
             
Meeting Date: 24-Feb-11  
Location:  Aylmer West          
             
Minutes reviewed and approved by Co-Chairs:
Union Co Chair signature Gary Rabbets Management Co Chair signature David Genest
             
Committee Attendance:      
David Genest (Co-Chair)
Gary Rabbets (Chair) John Hurley (Representative)         
             
Guests:                      
 
             
Next meeting:   24/03/11
             
Agenda            
             
1. Discussion 
             
2. New Business 
             
3. Old Business
             
4. Report Review
             
5. Safety Training Monitoring
             
6. Workplace Inspections
             
7. Visitor Review & Presentations 
             
             
Item # Category Topic   Status Lead for Action Target Date
  Discussion Workplace Inspection Bulb to be replaced in lobby light.  New "Checklist Cards" for Fire Extinguishers and Emergency lights.   Certification of person checking Fire Extinguishers. Followup David Genest 24-Mar-11
  Discussion Health & Safety Invite Kim Gould & Jennifer Bailey, new Health & Safety Officers, to attend depot H&S meeting. Followup David Genest 24-Mar-11
  Old Busines Health & Safety Bike Rack for front.  Town Maintenance Dept to be contacted.   Contact London Plant (Jeff McCabe) with picture for manufacture and quote for bike rack.  Existing bike rack to be repaired and placed out in Spring 2011. Closed    
09/30/10 Old Busines Health & Safety First Aid book procedures and entries reviewed. Closed    
01/28/11 Old Busines Safety Laminate coming loose front counter area.   Counter upgrade April/May 2011.  Loose piece to be removed. Closed    
01/28/11 Old Busines Health & Safety Duct cleaning.  To be reviewed by BLJC.  BLJC to provide quote for possible duct cleaning.   Followup David Genest 24-Mar-11
01/28/11 Old Busines Health & Safety Safety Talks to be conducted by Committee members and First Aid attenders. Followup David Genest 24-Mar-11
01/28/11 Old Busines Health & Safety Dog Spray Repellant to be checked for expiry dates.   Repellant checked. Closed    
01/28/11 Old Busines Health & Safety Civic number required for front of building. Followup David Genest 24-Mar-11
02/24/11 New Business Health & Safety Check with Health & Safety Officer regarding Safety Foot wear.  Area required. Followup David Genest 24-Mar-11
02/24/11 New Business Health & Safety Info Notice for Employees interested in serving on Health & Safety Committee.  Sign up list to be posted.  Training to be provided. Followup David Genest 24-Mar-11
02/24/11 New Business Health & Safety Proposed floor plan change to be reviewed. Followup David Genest 24-Mar-11
REPORT REVIEW
             
1) First Aid Books:  No entries.
2) Equipment Repair Logs:  Reviewed MM  circle check sheets
3) Schedule 10 Completion (Labour Canada Report):  Year end completed and submitted electronically Jan 2011.
4) Workplace Inspection:  Completed by John Hurley ,  Next inspection Mar. 24, 2011.
5) Hazard  Report  Review Walk # 2  43 Victoria St. and 35 Warren Ave. Dog issues      
6) SAIR Analysis: cf attached file - SAIR Assessment Template (No Sairs to review)
7) Monthly Review of First Aid Lists: Lists to be revised when training complete.
8) Training:
 i) First Aid Orientation:  
ii) Emergency Evacuation Procedures:  Fire Drill Aug 5, 2010
iii) Safe Lifting Training: 
iv) Ergo-Lift Training / Safe Lifting:  Neil McCrae required
v) Appendix "DD": 

 

 

London Depot 3 - Joint Health & Safety Committee Minutes
             
Meeting Date:   Wednesday February 23, 2011  Continued on Feb 28th.
Location:    Depot 3, 725 Notre Dame Dr, London ON  N6J 2L0        
             
Minutes reviewed and approved by Co-Chairs:
Union Co Chair signature Management Co Chair signature
             
Committee Attendance:      
 
Jason Le Claire (Mgt Co-chair) Phil McIntyre ( CPC)  Dean Sutton (CUPW co-chair) Dean W (CUPW)      
Guests: Jackie V Director and Jennifer B H&S officer.        
 
Next Meeting: Wednesday 30 March, 2011
Next Workplace Inspection:  Monday March 7, 2011.        
             
Agenda            
             
1. Discussion : 1) Time to do investigastion 2) Snow being pile on North West corner of parking lot blocking a Fire lane and creating a blind spot. A procedure has been established for the removal of the snow. 3) PDT station install. 4)Snow clearing process not working. 5)circle checks. 6) MVA not being reported. 7) Walk 367
             
2. New Business 
             
3. Old Business
             
4. Report Review
             
5. Safety Training Monitoring
             
6. Workplace Inspections Completed on February 22nd.
             
7. Visitor Review & Presentations 
             
             
Item # Category Topic Issue and Action Status Lead for Action Target Date
1 Discussion 2008/04/16 Air quality The air quality in the building, specifically the annex area / DRS would like to be reviewed.  Contact BLJC to see what tests are available. (May 28/08)  The air quality needs to be tested in the annex as well as DRS unit.  (June 25/08) Ongoing.  Mike will set up a date.  (July 22/08) Spoke with Mike Pencz who will advise me of a date to do the testing.  (Aug 27/08) Air quality testing is required every 2 years as stated by Rob Henry and CLC.  Still ongoing.  Concern also raised in the P04 sorting area along the MM(365) routes of an odour on occasion.  (Sept 30/08) Still waiting for OHS&E.  (Oct 22/08) Mike informed that the equipment is in Ottawa being calabrated.  The committee will wait until the equipment has been returned.  Will follow up with BLJC as well to run additional air quality tests for odours and air flow.  (Nov 27/08) Results of the air quality test that were conducted on Nov 3 & 4 were provided to the committee for review.  Committee will follow up with employees to see if any further concerns.       
2   Air quality  (Jan 21/09) Time will be scheduled next week to review with employees to provide a response for next meeting.  (March 5/09) No information was passed onto committee for review.  (Mar 25/09) Air quality test is recommended in Superintendents office.  The other area is MM area but no specifics have been identified.  Will have employees document occurrances for review and follow up.  (Apr 22/09) Mike Pencz will conduct air quality test when machine is returned.  BLJC has indicated that the HVAC filters are changed every 3 months.  Last changed in March 2009.  No further issues raised in the Depot at this time.  Committee would like to know when the ducts were last cleaned.  (May 20/09) BLJC responded that there is no record of duct cleaning and ducts are not cleaned unless a specific issues is brought forth.  The committee recommends the ducts be cleaned as they are filthy and there is dust lying around on cases.  Still waiting for Superintendents office to be tested.       
3   Air quality  (June 15/09) air quality test was conducted on June 8 however, problems with equipment.  Mike will retest again and advise in advance of arrival date.  No response to the request of the ducts being cleaned, will forward this onto Manager and BLJC.  (July 15/09) OHS&E Mike Pencz conducted a test on July 2.  The results were within standard, however we have concerns with carbon dioxide reading.  BLJC came in and removed the diffuser over the air vent in the Superintendents office and another testing is being conducted on July 15 by OHS&E Mike Pencz.  Concerns are now being raised that employees are fine at home but when they come into the Depot they experience runny noses and itchy eyes.  No specifics were provided.  Committee requests possible duct cleaning may be the answer however, we should start with the cleaners dusting.  BLJC indicates that duct cleaning is only completed when there is evidence of a substance that has infiltrated and causes health concerns.       
4   Air quality  (Sept 16/09) BLJC brought in a technician to review concerns.  There is a lot of computer equipment in Superintendents office which may cause the problems along with the server.  BLJC will try an exaust to see if this works.  Will try and exchange or double up on filters and request that Mike Pencz conduct another test in a few weeks.  Duct cleaning is not recommend by BLJC as the building would have to be vacant for upwards of 2 weeks but will look at replacing filters first.  BLJC will request Pinchin (environmental) to come in and do a air quality monitor.  (Oct 21/09) Received reply from BLJC that filters have been changed but still waiting approval on exhaust fan for Superintendents office.  Committee would like further review as there are still concerns with runny noses and coughing amongst employees.  Has Pinchin been contacted?  (Nov 18/09) BLJC has responded that there is no funding for the exhaust in the Superintendents office right now and no response as to Pinchin being contacted.       
5   Air quality  (Feb 23/10) Pinchin was at facility on Feb 11 to do some testing and get details for further testing.  They are scheduled to come back for dust sampling on Wed Feb 24.  Details to follow.  (Mar 30/10) The information has been submitted to BLJC and is currently in review with Mike Pencz OHS&E.  Once the report is reviewed it will be submitted to the committee with recommendations.  CUPW is stating that this may be linked to the sewage pump.  Follow up with Ron Brown, BLJC on the history of the pump.  (Apr 21/10) Still waiting for report from BLCJ.  (May 31/10) BLJC dropped off a copy of the report on May 28.  BLJC visited May 31 and advised committee can have a copy of the report.  BLJC will follow up on recommendations.  Committee to review report. June 1 /10 the committe was given a copy of the AirQuality Investigation Report. July 27/10  members state they have not had a chance to review. Aug 25/10 Committee has agreed to that Dean Sutton and Jason LeClaire will review report by next meeting and have an action plan. Sept 29/10 Schedule Steve P from BLJC to review recommendations from March 9 air review. Committee to sit in Action Dean S and Jason Le Claire to review the package and report back at next meeting. October 20th,10
01/26/2011(6) Old Bus. Air quality Steve Pfaff will send a report of all action plans and date of completion that will be required to resolve the Air quilty item and flood alarm.. Action Jason/Steve Pfaff March 30 2011
7 old Bus   Dec 10/08 1194 Commissioners Rd walk 379 lighting and weight carrying of mail is a concern.  Committee suggests that communication be done with the building owner to discuss concerns and suggestions.  (Jan 21/09) Concerns with lighting and individual mail slots.  Mike Pencz and H&S rep (Dean Sutton) will be visiting site to address concerns. (Mar 5/09) Light test was conducted on Jan 27.  The customer was advised of the required lighting levels and options.  Landlord is reviewing options.  (Mar 31/09) The landloard has responded and decided to proceed with upgrading the lighting in the building.  Currently taking contractor bids for the project.  (Apr 22/09 - May 20/09) Landlord has not started work.  Still being persued.  Will follow up with Landlord.  (June 15/09) Landlord has been installing lights.  Once installed a light test will be conducted.  (July 15/09) Lighting has been completed at this location.  Date to be set up with Mike Pencz to do lighting test. (Sept 16/09) light test conducted on July 27/09.  need clarification on task or site specific reading for lux.  follow up with letter carrier to determine if any further issues.        
8   1194 Commissioners Rd walk 379 (Oct 22/09) Mike Pencz had advised that each floor there is only 1 unit on each end that is low but workable.  The main floor is still dark.  Will have to visit building and advise that they need to correct the main floor.  Offer suggestions.  Follow up with L/C to see if any other issues.  (Nov 18/09) Suggestion to move the relay box closer to the building.  H&S concerns carrying weight and bending over to lower mail slots in door.  Suggestion have central mail room to split floor go back to relay box note on header board.  (Feb 23/10) Steve Howard has spoken with landlord and they do not have a problem moving relay box closer to the entrance.  Will review this week with landlord.  Security cameras have been installed on each floor as additional security measures.  (Mar 30/10) Relay box was moved to entrance however the box is not level with the sidewalk and needs to be raised.  The lighting on the first floor is still an issue.  (Apr 21/10) New landlord, need to address lighting on 1st floor with them.  Relay box still needs a patio stone or fill to ensure level or a different type of relay box.       
9   1194 Commissioners Rd walk 379  (May 31/10) Steve has followed up with new landlord and provided documentation on lighting requirement.  Landlord will review and respond within 2 weeks.  Steve to follow up with patio stone work order request. July 27/10 New property management states they will be painting the bricks on the walls, in Sept and will be replacing lights. We will revisit this after the lighting is replaced.  Suggests note on header that the relay box is at the front door and should use 2 bags.Jan 26/11 Phil and Dean Sutton will visit site to reveiw all items.                             Action Phil and Dean Sutton March 30 2011
10 old Bus  Dec 11/08 stress mats Stress mats are required for the following walks….372, 379.  Concerns have been raised from employees that received new stress mats that the edges are curling up causing tripping hazards. (Jan 21/09) Concerns still with corners curling on mats.  Concerns have been raised to other Depots and Tech Services.  Waiting response.  (Mar 5/09) pictures were taken of walk 357, 389 and 390 and sent to Tech Services to follow up with the manufacturer.  Committee would like to know when the remaining mats will be replaced in the Depot.  (Mar 31/09 - Apr 22/09 - May 20/09) Still waiting response from Tech Services.  Will rotate in the meantime.  (June 15/09) There is no indication that Depots will get stress mats this year.  Will have to start replacing mats as needed.  Will determine number and timeframe for replacement.  (July 15/09) Will confirm a number that can be ordered and place order as we cannot order them all at once.  Still waiting for response from Tech Services on reason as to why the matts are curling up from manufactuer.       
Sept 1/10 (11) New Bus. stress mats Need to order 5 new stress mats and obtain the user information for the product. Feb. 28 Supervisor changes did not permit to purchase items. Phil to order today. action Jason March 30 2011
12/01/1900 Old Bus Oct 22/09 - 6  unsafe loading practices Employees are walking down the back stairs carrying several relay bags due to lack of dock space and being able to park at the dock.  (Nov 19/09) Committee will look into this and would like a copy of Mike Pencz study from last year.  (Feb 23/10) A copy has been provided to committee.  Committee would like to review and determine any outstanding issues.  (Mar 30 - Apr 21/10) CUPW did not review, no time provided. (May 31/10) time was provided before this meeting but other items took president.  No additional time provided. July 27/10 CUPW still had no time to review.  Action Dean S Aug.
13   unsafe loading practices Mini meetings discuss that relay bags can not be taken down the stairs. Conduct observation. Present at next meeting.Feb 28/11 Sending the Dock space requirment up to Brenda L and Jackie V. In the interm a meeting with the MM drivers is to take place with the expectations that if they are not loading thier trucks the truck should not be at the dock. Action Phil and Dean Sutton March 30 2011
14 old bus  Feb 23/10 - 4 project notification meeting weather stripping on dock door was installed during working hours with machinery without a project notification meeting.  (Mar 30/10) Received response from Shawn Lappin BLJC that weather stripping on dock door was installed during working hours with machinery without a project notification.  This was not needed as it was regular maintenance and did not involve any changes, just replacement of the weather stripping that had worn.  It was needed to keep the air out of the mail area on the dock.  CUPW concerns is that this was still within the business hours and machinery was used.  When is a project notification required?  (May 5/10) BLJC responded that project notification is not required for regular maintenance within the facility but is required when a safe work permit is required for work to be completed.  Union has concerns in the defination of what triggers a safe work permit.       
15   project notification meeting  (May 31/10) Steve Pfaff, BLJC advised that there are no specific guidelines however, if we are impeding mail flow, customer access or contractors are on site, a project notification should be completed.  Steve Pfaff will request that when a contractor or BLJC are on site doing any work that they give the Depot a call to report the work to be completed and the decision will be made then.  Local was contacted and everything requires a project notification.  Committee has concerns that BLJC does not have guidelines when one needs to be completed.  Air conditioning system to be fixed this week and was not required according to BLJC. July 29/10 to check with the manager to see if there is guidlines for when and where the PN is necessary. Jan 26/11 committee to obtain guidline for review. Feb 28/11 to obtain Steve Pfaff's guide line to PN's Action Jason March 30 2011
16 old bus Mar 2/10  - 8 brake pedal / floor mat check CUPW has indicated that there was a National directive to check all vehicles to determine if the brake pedals and floor mats were secure.  Review at facility and request documentation from fleet manaagment.  (Mar 30/10) Received response from John Dinsmore Fleet Managment stating that the vehicles were inspected mid to late November 2009;vehicles identified were the pedal cover and floor mat needed attention and are repaired on the PM inspection and repairs should be completed by the end of next week (Mar 19).  Concerns that some are not completed as we have not had that many go in for PM maintenance.  Will review vehicles and advise garage.  (May 5/10) Remaining vehicles will be checked at next monthly inspection to confirm work has been completed.  (May 31/10) Remaining vehicles were not checked.   Committee wants to review and ensure work was completed. July 27/10 gave committee Fleets list of inspections. Sept 27/10 next depot inspection all vehicle will be checked.Jan 26/ Jason will contact the garage to for a verification of inspection. Resolved    
17 old bus  May 31/10 - 2 BT lifter noise There is an issue with the level of noise from the machine when in operation. July 27/10 Mike Penz has been asked to come and take the sound readings. Jan26/11 Committee requesting a sound reading to determind what noise level the machine is at and what the specification noise levels are.Feb 28/11 Tech services did a noise reading Jason sent e-mail to Andrew Gale to recieve the results. Follow up Jason March 30 2011
             
REPORT REVIEW
             
1)First Aid Book Review:  o entries
2) Monthly Review of Incident log: 8 reviewed quality of the description poor to fair
3) SAIR Analysis:  
4) Workplace Inspection:  completed on Feb 22/11
5) Project Notification Notices:  Dock crash doors and New electrical for PDT stations
6) BLJC Inspection Reports / Facility Audits:  none
7) First Aid Training:  Supervisor,Dean S and Dean W will canvass for a female First Aider.
 
8) Hazard Report Review: 0 14 Mail problem notification reviewed.
9) Yearly Fire Drills:  Need to contact BLJC to set schedule      
10) Schedule 10 Completion (Labour Canada Report): 2010 completed Feb 25th 2011.